Separations (Faculty and Staff)

Departments must separate employees in a timely manner to ensure proper internal controls and good business operations as part of VCU’s Enterprise Risk Management Program, VCU’s Code of Conduct and the state’s Agency Risk Management and Internal Control Standards (ARMICS).

Use the checklists below to document separation actions. To comply with state and university policies and procedures, this checklist must be completed; signed by the employee, manager and HR representative; and returned to VCU Human Resources through ImageNow within the pay period in which the employee separates employment. If this form is not completed and returned within the specified timeframe, the department will be charged $200.

Separation checklists

Exit surveys

HR Professionals or Associates must send separating employees the link to the respective online exit survey as soon as employees submit their notice of departure to their supervisors:

• Exit survey for staff

• Exit survey for faculty

The exit survey is designed to obtain a wide array of input from exiting employees including questions regarding supervision, working conditions, benefits, training and career advancement opportunities within their unit and the university. Employees also are encouraged to offer suggestions in areas they feel could be improved. Separating employees are strongly encouraged to participate, and responses are valuable to the university.

Responses are confidential and are not included in employees' personnel files. VCU Human Resources reviews staff responses to monitor trends in employee satisfaction. The Office of the Provost reviews and monitors survey responses for faculty. Before submitting the survey, employees can indicate if they wish to speak directly with VCU Human Resources.