This is the page where you can adjust the offer letter template and offer letter approval workflow before the job is posted. You also have the ability to set the template and approval workflow when you create the offer letter.

This is the page where you can adjust the offer letter template and offer letter approval workflow before the job is posted. You also have the ability to set the template and approval workflow when you create the offer letter.

Staff

If you have created a staff requisition, then the General Offer Letter Template will pre-populate as the selected offer letter template.

To set the Offer Letter Approval workflow, click on the + sign next to Offer Approvals. A small pop-up screen will appear and you will need to click the + next to “User”. Click this multiple times to add multiple approvers.

Click Done when you have added the appropriate number of approvers to the workflow.

Click the small box next to the user field to search for the necessary approver by name.

To add an either/or approver, click the + next to the user field for the user you have just added (rather than adding a second user below). Doing so will allow either selected user to approve the offer letter once it's submitted for approval. For instance, if Approver A or Approver B needs to approve the offer letter but not both, then use the + highlighted below.

Faculty

Note: The overall recruitment processes for staff, faculty and non-benefited positions are fairly similar; there are only minor differences between the recruitment processes, mostly surrounding templates on the General tab, and approvals. The reqs are created and posted in the exact same way.

If you have created a faculty requisition, then the default offer letter will show as the "Faculty - Notification of Documents." This is not an actual offer letter but rather a message that informs the candidate that more documents are forthcoming. Those documents will be sent to the candidate outside of Talent@VCU Recruiting. However, the HRP or HRA needs to upload any finalized documents to the requisition. See this page for instructions on how to add attachments to the requisition.

The offer letter approval workflows are coded into the faculty requisition template based on MBU. You will not need to create a new approval workflow. However, you are able to change the approval workflow if needed. Use the trash can icon to remove an approver or the + to add an additional approver or an either/or approver, as described above. Otherwise, the steps are identical to staff requisitions for this screen.

Non-Benefited

The only difference between setting up this screen for a non-benefited requisition and a staff or faculty requisition is the offer letter template selected. For non-benefited requisitions the Non-Benefited Confirmation Letter is the preset offer letter template.

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