Log into Talent@VCU here: https://vcu.csod.com

From the home task bar, hover over Recruit and then click Manage Requisition

Click Options and Add Requisition

2. This will open a blank requisition and you will need to select the corresponding Position Class, which is the Staff Job Code.

3. Click the square next to Recruiting, then select either University or Non-Benefited depending upon the type of position that is being recruited.

NOTE: It is essential you click on the square next to Recruiting. If you do not, then you won’t have access to any of the requisition templates we created for certain job codes. DO NOT click on the square next to Virginia Commonwealth University when selecting the position class.

After clicking that square, you’ll see this:

Select the position type to get to the job code needed. For University Staff, you’ll filter through the job family to find the job code. If you know the job code you need to post, enter the first five digits of the code in the ID field followed by a B or S to find the code. For instance:

4. Click the button next to the Requisition Template button after selecting the position class and select the template for that job code. If requisition templates exist for that position class, you will be prompted to select one. If no template has been built for that position class, the default requisition template will populate.

Selecting the requisition template will automatically populate the information below and proceed to fill most of the blank sections.

5. Requisition Details

Display job title: This is the working title that will appear to candidates. Note: When filling out a requisition with a general job title (i.e. Assistant Professor, Administrative Assistant, etc.), please include the department or Unit for which the requisition will be hired. For instance, “Assistant Professor - College of Engineering” or “Administrative Assistant - College of Humanities and Sciences” That way, when jobs are scraped to other job boards, the titles will be more descriptive.

Major Budget Unit: Select the MBU for this requisition. Your visibility in this next screen is determined by what MBUs you have Recruiting access to within Talent. So, if you only have access to a few MBUs, that is all you will see under the Recruiting Tree. If you have access to many MBUs, the easiest way to select the MBU needed is by searching by the three digit code in the "ID" field.

At first, you may see a screen that looks like this:

Click on the square next to Virginia Commonwealth University to see a list of the MBUs to which you have access.

Primary location: Continue to select VCU for the location, but please update the address as needed for the requisition you are posting.

Grade: Grade will be used to identify the level of the job you are posting. If you are posting an Administrator position, grade is used to identify if the posting is for an Administrator 1, 2 or 3. If you are hiring for different levels of Administrators, select the “multi-level” grade.

EEO Category: Select the appropriate category based on the job

Employment Type: Select the employment type, and check the radio button if the position is full or part-time

Currency: The only option to choose is United States Dollar

Compensation: Select if pay will be Salaried, Hourly, or Scholarship

Salary range: Include the salary range that applicants will see

Department’s budgeted salary: This is a field applicants will not see where you can include the budgeted salary amount

Job family: This may be automatically populated based on the Requisition Template, but if not, select the appropriate Job family

Is this position eligible to work in alternative work arrangements? Select Yes or No

Does this position provide patient or clinical services to the VCU health system? Select Yes or No

Is this a sensitive position? Select Yes or No. If the answer is No, it means the position is Resource Critical

NOTE - the following items will appear on the job posting. Please be sure to consider the following information and add as/ if needed.

Contact Name
Contact Email

Contact Phone

Job Unit and Job Department

Exemption status: Select Exempt or Non-Exempt

Is this a restricted position? Select Yes or No

E-Class: Select the appropriate e-class

Position FTE%: This will likely auto-populate to one, but please change if less than 1% FTE

Employee Group/ Position type: Select the appropriate Employee Group/ Position type

6. Requisition Description

The description section can be updated or filled out to meet the posting requirements. This section feeds into what the applicant will see, so be careful to make sure that everything is filled out according to the department's specifications. NOTE: the candidate will see the Job Ad portion of the req. The job ad pulls in various things from the General tab, like salary and contact information. There is a read only "note" on the General tab that indicates what gets pulled into the posting (job ad).
1. Layoff Information: An individual in layoff status needs to know the title and level of job for which they are applying.
2. Career Pathing: Posting the University Job Title enables current employees to understand how the position fits within their career paths.
3. Staff Senate Resolution: Posting this information helps ensure pay transparency. Please note that adherence to this required step will be included in quarterly quality assurance audits.

Include the University Job Title (e.g., “IT Analyst/Sr. IT Analyst”) in the Description section so that applicants can view it. The University Job Title does not appear automatically on the applicants’ view of the job posting. This information should be placed at the end of the Description section following all other necessary information. This is a critical step for several reasons:
Include Optional Retirement Plan (ORP) Eligibility (Whether the position entitles an individual to opt into - or stay in - the ORP.) ORP eligibility is tied to the University Job Title and information about this can be found on the Job Summary Tool. This can be listed as ORP Eligible: Yes/No.

Keywords: Utilizing keywords can help with an applicant's job search process. If the applicant searches the open reqs with keywords, then the reqs that have those keywords added will appear first.
Hiring team: Where you select owners and reviewers.

Owners can view applicants and also the requisition template.
Reviewers can view and share applicant data. This role will be given to any search committee or interview panel members on the posting.

7. The Hiring Manager will be able to view applicants and share their data with others on the hiring team.

8. Attachments - Add the justification for the requisition. When a candidate is hired, the interview notes and other applicable documents for that hire should be uploaded here. Click the + to add an attachment.

(NOTE: The only users who can take this step are those with Recruiter access to the MBU (HRP/As) and Requisition owners. Hiring managers and reviewers don't have this view of the requisition).

9. Approvals: Please see a subsequent section, Approving a Requisition or Offer Letter, for instructions on approving the requisition.

10. Requisition - select the priority, number of openings and hire date. Click Next to configure the Job Ad, which is the next step in the requisition creation process.

Enter the priority based on your department’s needs. The priority will determine the color-coding on the Manage Requisitions Page. It will not impact the Manage Candidates Page view.

Note: The “openings” field drives the status of the requisition and, by extension, the posting. So, if you enter “2” in that field and then later move two applicants on this requisition to a “hired” status, the requisition will automatically close. If any changes need to be made, the requisition owner will need to login to Talent@VCU and reactivate it.

At the end, click the “Next” button at the bottom right for each of the requisition steps.

Talent will time you out if you are inactive on the screen for a few minutes (approximately 5-10). If you have data entered on the requisition and have not clicked Save then your changes will be lost and you will need to start over.

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