What is Express Hire?

Express Hire is the process that allows departments to input minimal data on any type of new employee until all paperwork is complete and information can be fully entered into the Banner system.

Instructions

Log into Banner with your username and password.

Go to express hire and hit Enter.

Click the + next to the ID box. This action should enter the word GENERATE in the box next to ID.

Click the ... next to the Matching Source box. Choose EXPRESS HIRE and click okay.

Go

Complete the following fields. You must completely fill out all of the following fields

Last name

First name

SSN/Tax ID (leave blank if the employee does not yet have a SSN and call HR at 827-1770 or email at pafs@vcu.edu after completing Express Hire to let us know the employee needs a temporary SSN; DO NOT use all 8s; see the Express Hire Introduction for more details) Provide the VID and name of the employee in your communication).

Date of Birth (month, date, year)

Gender

Current permanent mailing address (street address, city, state, and zip code)

When finished, click Duplicate Check. (This action will allow you to check to see if you are trying to create a record that already exists in Banner).

Duplicate record?

If Yes, click on the record of the person you want. Then click Select ID.

If No, click Create New to create the new record and then click Okay in the popup notification.

If you are not sure whether it matches an existing Banner record, contact VCU Human Resources at 827-1770 or by email at pafs@vcu.edu. When contacting HRIS provide the name, DOB and the VID you believe matches the employee record.

Page One of Express Hire (GOAMTCH)

Click the X at the end of the toolbar. This action should open another form called Comment (PPACMNT).

Go

You may see a notification that says "Query caused no records to be retrieved. Re-enter."

Enter the Employee Class or click the ... and select the Employee Class from the list.

Hit the down arrow key on the keyboard to move to the next empty line.

Type "ORG" and then hit tab. It should say Home Organization Number. Enter the four-digit home org in the Comment.

Hit the down arrow key on the keyboard to move to the next empty line.

Type "SD" and then hit tab. It should say "Start Date (MM/DD/CCYY)." Enter the start date, being careful to use the correct format.

Select the Administrative Level, if applicable.

Click SAVE.

Page Two of Express Hire (Comment)

Free–Form Comment Field can be used to provide additional information, such as address changes or new hire packet delivery instructions.

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