Premium pay, such as shift differential and on call pay, is available for certain approved jobs at the University. Eligibility is tied to the university job code of the employee’s current job slotting. The approved list of shift differential and on-call rates and job codes is maintained within VCU HR and is accessible to HR Professionals. Refer to Premium Pay Procedures for additional details.

If approved for shift differential pay, the manager or timekeeper must enter the hours. Employees are not able to add shift differential hours themselves. See instructions below.

Time Sheet Entry

1. Once logged into RealTime, Click on the hamburger menu at the top left and select Hours → Individual Hours.

2. Select the employee by clicking on their name from the list of employees to the left of your screen.

3. Click on the Add button.

4. Enter the begin and end times for each segment. Make sure to enter the full shift starting from the time the employee is schedule to work the additional shift to the time they are scheduled to end the shift.

Example: employee is scheduled to work an additional shift from 10/18/2024 10:00pm through 10/19/2024 2:00am. See screenshot below for time entry:

You may add a note in "Note" field, if needed.

5. Click Save

Note: If you do not Save, your changes will not be saved.