Tools for Intake
REVIEWER/APPROVER Back-up Workflow
SOM Final Reviewer Assignments 4/1/21 forward: | ||
All Industry Clinical Trials and Clinical Research - FP, CP, or AA | ||
Primary Reviewer | 1st Backup | 2nd Backup |
Cindy Naret | Brian W. | Tricia |
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All Other FP, CP, or AA |
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Primary Reviewer | 1st Backup | 2nd Backup |
Cindy Kinney | Candice | Kaye/Kate |
Logging Data in RAS
Intake uses the Research Approval System (RAS) to log all FP/CP/AAs that are routed to SOM for review and approval.
After identifying a FP/CP/AA that is ready for SOM approval in RAMS-SPOT, Intake creates a new FP/CP/AA form in RAS:
Go to "Research Approval > Create New Record"
Select form type "FP/CP/AA"
Enter FP number exactly as it is in RAMS-SPOT, including the suffix.
Complete as much information as you can.
If it is an Administrative Action for multiple types of actions, hold down the Control key and click on each type of Action.
If FP/CP/AA is for an industry funded clinical research or clinical trial and the FAU is not Massey Cancer Center, assign to Cindy Naret and answer "Yes" to the corresponding question on the form.
Answer all questions and complete all data elements.
After all data is complete, click "Save."
Scroll to the bottom and select Review Status "SOM reviewer assigned" and click "Save."
To view all FP/CP/AA records that are pending approval, at the top of the screen click on "Research Approval > Pending Approvals."
To view all FP/CP/AA records that have been approved or disapproved, at the top of the screen click on "Research Approval > Closed Approvals."
When a FP/CP/AA returns from "Request Changes," click "Edit" next to the record in the Pending Approvals dashboard.
Scroll to the bottom and select status "Returned to SOM" and click "Save."
If a FP/CP/AA has already been approved by SOM and Office of Sponsored Programs has sent it back for a second School-level review, go to "Research Approvals > Closed Approvals," search for the FP/CP/AA, click "Edit," scroll to the bottom and select status "Returned to SOM" and click "Save."
Review Checklist for FPs and CPs Assigned to Cindy Kinney
PI Eligibility - is PI eligible based on VCU's PI Eligibility Policy? |
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| If PI is faculty, double check their "Work Status" in FIS. |
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| The following "Work Status" may require PI Eligibility Exception form if serving as PI: | |||||||
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| MCVP/Part time |
| MCVP/Resident-Fellow |
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| VCUHS |
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| INOVA/AFFILIATE |
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| INOVA/FULL TIME |
| MCVP/Retired VCU |
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| VAMC |
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| PP/VAMC |
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| SECONDARY APPT. |
| MCVP/VAMC |
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| PP |
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| MCVP/Admin |
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| MCVP/Full time |
| P-14/VAMC |
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| INOVA/PART TIME |
| VAMC/MCVP |
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| MCVP/Hourly |
| South Hill/Full time |
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| P-14 |
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| VAMC |
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| Affiliate Faculty |
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| Note in RAS comments if PI has any of the above "Work Status" in FIS |
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Note in PLS if any of these items are missing |
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| Budget Justification |
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| Scope of Work/Research Strategy |
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| Funding Announcement or link to one |
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Verify salaries are correct - if not correct, list in RAS what the correct salary is (see below) | ||||||||
| SOM Faculty Salaries - Use latest faculty salary file saved on shared drive |
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| Staff Salaries - Banner |
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Note in RAS if FIS indicates any faculty have a VA appointment |
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If you see Jamal Zweit or Sundaresan Gobalakrishnan listed in the proposal, contact Kaye Mangus | ||||||||
If it is a CP, select in RAS what it is for - Continuation or Supplement |
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Review Checklist for FPs and CPs Assigned to Cindy Naret
PI Eligibility - is PI eligible based on VCU's PI Eligibility Policy? |
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| If PI is faculty, double check their "Work Status" in FIS. |
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| The following "Work Status" may require PI Eligibility Exception form if serving as PI: | ||||||
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| MCVP/Part time |
| MCVP/Resident-Fellow | |||
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| VCUHS |
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| INOVA/AFFILIATE |
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| INOVA/FULL TIME |
| MCVP/Retired VCU |
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| VAMC |
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| PP/VAMC |
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| SECONDARY APPT. |
| MCVP/VAMC |
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| PP |
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| MCVP/Admin |
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| MCVP/Full time |
| P-14/VAMC |
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| INOVA/PART TIME |
| VAMC/MCVP |
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| MCVP/Hourly |
| South Hill/Full time |
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| P-14 |
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| VAMC |
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| Affiliate Faculty |
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| Note in RAS comments if PI has any of the above "Work Status" in FIS | ||||||
Verify salaries are correct - if not correct, list in PLS what the correct salary is | |||||||
| SOM Faculty Salaries - Use latest faculty salary file saved on shared drive | ||||||
| Staff Salaries - Banner |
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Note in RAS if FIS indicates any faculty have a VA appointment |
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If you see Jamal Zweit or Sundaresan Gobalakrishnan listed in the proposal, contact Kaye Mangus | |||||||
If it is a CP, select in RAS what it is for - Continuation or Supplement |
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Some (not all) FAUs not in School of Medicine: |
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Institute for Drug and Alcohol Studies (IDAS) |
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Massey Cancer Center (MCC) |
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When REVIEWER/APPROVERS are Out of the Office: |
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Someone going out of office for one day only? They are out of reviews on that day only |
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Someone going out of office for two days? They are out of reviews by 2 PM on the day before, back in reviews on the day they return |
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Someone going out of office for three days or more? They are out of reviews the day before they leave, and back in reviews the day after they return | ||||
Someone has a non-planned absence (out sick, emergency, etc) and will be out more than one day? Assign to person listed as 1st or 2nd backup. | ||||