SOM Office of Research Administration
Need Dean's Office Review or Approval?
Obtaining Review and Signature in the SOM Office of Research Administration
Need research administration contact info for a SOM department?
Primary Research Administration Points of Contact
Looking for SOMRA Standard Operating Procedures (SOPs) and Policy Statements?
SOM Research Administration SOPs
SOM Cost Share Policy Statement
School of Medicine Evaluation of Fixed Price Closeouts
Pre-Award
SOM Process for Cost Share Exceptions or Advanced Approval
Tips for Successful Proposal Submissions
Proposal Budgeting Tools & Standards
Frequently Used Forms
- Cost Share Authorization form typically submitted at the time of proposal
- SOMRA Internal budget projection worksheet for one- to five-year projects
- RAMS-SPOT SF-424 detailed subaward R&R budget to send to prospective subrecipients for them to complete, then you may upload to the SF-424 in RAMS-SPOT
- NIH eRA Commons account form to create a new eRA Commons account
- VCUHS Employee Approval Form to participate in sponsored research
- Find more pre-award related forms on the OVPRI's Forms website
Post-Award
Monthly Post Award Management Guidance
For Support RAs Generating Reports
Subject Specific Guidance
FACR Distribution Codes and Overhead Indexes - by Department
TO BE ADDED Payment of Research Subject Stipends via RealSource
Managing Effort on Grants for Clinical Faculty (i.e. with MCVP salaries)
Department Guidance for Submitting Fixed Price Closeouts for SOM Review/Approval
Monthly Research Administrator Review Checklist
TO BE ADDED Updating Labor Distributions
Frequently Used Forms
At the new award setup stage
- G&C Advance Grant Index Request to be used when a grant index is needed prior to OSP processing an award in RAMS-SPOT, only approved under limited circumstances
Throughout the award at during closeout
- Find the following forms on G&C Accounting's Forms website:
- Budget Reallocation Request for Sponsored Programs
- Fixed Price Agreement Closeout
- Internal Subaccount Index Request
- Certification of In-Kind Cost Sharing-Third Party
- Post-award related forms required by the Office of Sponsored Programs can be found on the OVPRI's Forms website