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Position Establishment Request

Position Establishment Request

Owned by Romona
Last updated: Jan 23, 2025 by Rebekah Finley

https://vcu.jotform.com/team/human-resources/position-establishment-request

VCU HR has partnered with Wonderbotz, a business automation company, to create solutions that will help merge both the human and machine elements of our internal processes. 

The purpose of this specific form is to guide departments through the initial establishment of position numbers for Faculty, Graduate Teaching Assistants (non-pooled), Hourly and University/Academic Professional hires. 

It is important to note that the form is dynamic and will adjust based on the selected Employee Class. If a required field is missed, the form will not allow you to proceed. 

Position establishment requests will be processed twice a day at 10am and 2pm.  Once the position has been established in Banner, the requester will receive an email notifying them of a successful establishment, which will include the position number and associated position information. 

If the position was not able to be established with the information provided the requester will receive an email with a link to update the request.

Field

Instructions

Employee Class  (eClass)Select between Graduate Assistant, Hourly, Faculty, and UAP (Staff/Police/Information Technology) . Sub-categories will filter based on eClass.
State Role Code (Position Class)

Enter the State Role Code assigned to the position. The number of characters should not be less than the minimum value: 5. For hourly positions please see the Master Salary Ranges and Default Codes google sheet located here. Be sure to go to the "hourly.crosswalk.08252021" tab to find a code for your position.

Faculty Rank

Select Faculty Rank (If applicable) 

Position Title

Enter Working Title, or leave default title. 

Job Code

For University, enter the University Job Code assigned to the position. For Faculty - if job code is available enter it here.  For hourly positions please see the Master Salary Ranges and Default Codes google sheet located here. Be sure to go to the "hourly.crosswalk.08252021" tab to find a code for your position.

FLSA Status

Select Exempt or Non-Exempt (Add FLSA overview link). This defaults for Graduate Assistant, Hourly, and Faculty positions. 

EEO Code

Enter the EEO Code assigned to the position. 

ORP Eligibility

Select Yes or No if the position will be eligible for the ORP retirement plan.

SOC Code Enter the SOC Code assigned to the position.
Index Enter the main six character index associated with the position.


Helpful Links: 

Employee Classes (Link and page says group)

FLSA Overview 

University Job Families

Example: Faculty Teaching and Research 12 Month

Step 1: Select Employee Class and Type from dropdown

Step 2: Select Faculty Rank from dropdown

Step 3: Enter Job Code

Step 4: Select EEO Code from Dropdown

Step 5: Enter the positions index. For Positions with multiple indexes, enter the primary index

Step 6: Hit submit


Common Errors Explained:


Common Errors

Error Code

How to Resolve

BRE : Position class not presentInvalid State Role or Faculty Rank - Using Jotform link on email - update the state role code or faculty rank and resubmit. 
BRE : Unable to save the Form *ERROR* NOC Code; Press LIST for valid codes.Invalid ORP Eligibility - Using Jotform link on email - update the ORP Eligibility and resubmit.

BRE : Job Code Invalid

Invalid Job Code - Using Jotform link on email - please review Job Code and resubmit.
BRE : SOC Code is invalid.Invalid SOC Code - Using Jotform link on email - please review and update SOC code and resubmit. 

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