Affiliate renewal ePAF (AFREN)

Renewing Affiliates (AFREN)

Affiliates must be renewed each year in order to ensure access remains for those still affiliated with the university.

NOTE:

When an affiliate has already been terminated, you cannot renew with the AFREN ePAF. Instead, follow the AFNEW2 instructions.

Log in to Banner.

If you haven’t already done so, set up your routing queue for AFREN.

Go to Electronic Personnel Action (NOAEPAF) and hit “Enter.”

Enter/select the following:

ID: Enter the VID of the desired employee.

If the VID is not known, use the Search function (drop-down down arrow) on the right-hand side of the ID field (choose the Search function SOAIDEN – List For Person).

Transaction: Leave bank.

Query Date: Date of information desired. Note – You can use today’s date as a default.

Approval Category: AFREN (Affiliate Renewal).

Approval Type: AFREN (Affiliate Renewal).

Go (or Alt/PgDn).

If you receive a message that says, “*WARNING* User does not have access to view current values,”STOP! Please make sure you are renewing an affiliate that is in your department because you do not have access to this person’s data. For any questions please reach out to hrsecurity@vcu.edu. When contacting HRIS provide the affiliates name, VID, and home org number.

In the Current Hire Date row under the heading NEW VALUE, key in the Renewal Date for the Affiliate: July 1 of the current year. For example, if today is June 4, 2018, key July 1, 2018 to renew the affiliate for the upcoming year.

Save ( or F10).

Click Tools > Submit Transaction.

If you successfully submitted your transaction, the transaction status will change from “Waiting” to “Approved.”

If an error occurs, this transaction is not complete. If you have an error, the Electronic Approvals Error Message (NOIEMSG) form will appear.

Click Go to see the error(s) that has occurred with this transaction.

Contact HR Operations if you don’t understand the error(s).