Action Reason Codes

This action code should only be used:

• If no other action codes can be used/are applicable;
• Under the advisement of VCU HR

FTE

FTE change within Employee Class

Employee remaining in the same employee type but job FTE is changing

**HJB

Hire a current employee into a new job

Use only for an employee who is Active on PEAEMPL

• If hiring an employee who currently has a job into an additional job
• Rehiring a current employee into a previously held position with a break in service

HNW

New Original Appointment

New Hire to VCU - All New Hire Paperwork required from DocuSign

HRE

Reemployment

Rehiring an employee who is Terminated on PEAEMPL - All New Hire Paperwork required from DocuSign

*HTA

Hire Transfer from Another State Agency

Employee hired to VCU from another state agency without a break in service

IBS

Institutional Base Salary

LVB

Leave Begins

Begin leave with pay or leave without pay; list leave type

LVE

Leave Ends

End leave with pay or leave without pay. VCU HR Leave Team processes VSDP actions. 

ORG

Changing Home ORG or Timesheet ORG

Use this code if employee is changing to a different Home or Timesheet ORG with no other changes

UOA

Off-cycle - Equity Adjustment

Increase salary to align pay with market or others doing similar work. This code is for University employees.

UOD

Off-cycle - Change of Duties

Increase salary due to change in duties. This code is for University employees

UOR

Off-cycle - Retention

Increase salary due to retention needs. This code is for University employees

VIS

Work authorization ended

Employee’s visa is expiring, will terminate the employee’s job

*FSR

Special Rate - Begin

Employee is receiving a temporary salary supplement that is not part of the annual/base salary for:

• temporary duties in the same or different position;
• interim appointments.

Faculty Off-Cycle Adjustment (FOC) must include an end date that will require renewal upon expiration. (See information under Faculty eClasses)

** If Special Rate is included with a New Hire, then separate submission is needed to establish SR.

*SAL

Annual Salary Adjustment as authorized by the Governor and General Assembly

Used for annual salary adjustment as authorized by the Governor and General Assembly

SGRP

Salary Group

*SRE

Special Rate Ends

Used when a Special Rate needs to be ended prior to an already approved end date.

*SRR

Special Rate Renewal

Used when Special Rate is to be extended beyond its current end date

SUP

Supervisor Update

Data change to update Supervisor

WTC

Working Title Change

Use only when updating the working title for employee in NBAJOBS with no other changes

**X2X

Non-Benefits eligible to Non-Benefits eligible

Employee moves from a non-benefits eligible position to another non-benefits eligible position with no break in service

F2F

Faculty to Faculty

Used when:
- Employee changes from a faculty position to another faculty position without a search

- Employee changes from 12-month to 9-month faculty position or vice versa

- Employee changes from 10-month to 9-month faculty position or vice versa

FCE

Competitive Salary Increase - External Offer

Used to increase a faculty member’s salary as the result of an offer by an outside employer

FCI

Competitive Salary Increase - Internal Offer

Used to increase a faculty member’s salary as the result of an offer made by another VCU department

FCN

Contract Renewal Only, No Change in Salary

Used to renew a faculty contract that initially had an end date

FHS

Health System Faculty Salary Adjustment

Used for:

• Salary adjustments for faculty who are dually employed by VCU and VCUHS
• Annual SOM Salary Adjustments

FIA

Faculty Interim Appointment

FIP

Faculty Interim to Permanent

Faculty Interim appointment moves to a permanent pay change

FOC

Off-Cycle Adjustment - Change in Duties

Adjustment in salary for a faculty member due to change in duties

FOE

Off-Cycle Adjustment - Equity Adjustment

Adjustment in salary for a faculty member - an equity adjustment that addresses internal alignment issues

FOI

Faculty Off-cycle - Internal Alignment

FOO

Off-Cycle Adjustment - Other

Adjustment in salary for a faculty member  for a reason outside those specified. The use of this code requires further explanation/justification

FOP

Off-Cycle Adjustment - Proactive

FOR

Off-Cycle Adjustment - Retention

Adjustment in salary for a faculty member for retention

FPP

Promotion to Another Position (Search Process)

Faculty moved to another position number after a faculty search process; pay change included

FPR

Faculty Promotion

FTI

FTIP - Reduce hours until retirement

Faculty Transition Incentive Program (FTIP) - reducing hours as part of FTIP agreement, until retirement

PSA

Postdoc Salary Adjustment

CONV

Conversion to University Employee                                                                               

Used for employees who were automatically converted to University Academic and Professional or who opted in to the Great Place program

CDI

Career Development Increase

Used to give an employee an incremental increase as a result of successfully meeting a career development milestone(s). The employee’s current VCU Job Title and level do not change.

CDT*

Career Development Transfer

Transferring employee to a generally lateral (different) position as a result of a planned, intentional career development plan

CDV

Demotion - Voluntary Competitive

After competitive recruitment, a move to a University job code with salary midpoint that is lower than one’s current midpoint. (Typically, the midpoint is  more than $2,000 lower.)

CTB

TWFR Begin - Reduce FTE

Reduce FTE due to Temporary Workforce Reduction (TWFR)

CTE

TWFR End - Increase FTE

Increase FTE back to original level, due to end of Temporary Workforce Reduction (TWFR)

CTV

Competitive Transfer

After a competitive recruitment, a move to a University job code with a salary midpoint similar to one’s current midpoint. (Typically, within $2,000.)

F2U

Faculty to University

Conversion from Faculty to University Academic & Professional

LRR

Layoff Recall - Recall Rights

Rehiring a layoff into a position with either lower role and/or lower salary

LRW

Layoff Recall - Made Whole

Rehiring a layoff into a position with same role and salary as previous position

PRO

Promotion

As a result of a competitive recruitment, a move to a University job code at a higher level or with a salary midpoint higher than one’s current midpoint. (Typically, greater than a $2,000 difference.)

PRP

Promotion in Place

Increase due to the achievement of outlined milestones. May include a change in University job title to one with a higher market range.

U2F

University to Faculty

Conversion from University Academic Professional to Faculty

U2U

University to University

X2U

Non-Benefited to University

C2C

Classified e-class change                                      

Changing a classified employee’s exemption status without a change in salary based on position revision

CCI

Competitive Offer Increase

Salary increase given to retain employee who has received a written offer from an outside employer (does not include offers from other VCU departments)

CDD

Disciplinary / Performance Decrease

Moving to a position in a Role (position class) in a lower pay band or reassigned to lesser duties due to unsatisfactory performance at end of the re-evaluation period or disciplinary action involving demotion/transfer in lieu of termination

CDL

Demotion - In Lieu of Layoff

Moving to a position in a State Role in a lower pay band, in lieu of layoff.

CDN

Demotion - Voluntary Non-Competitive

Moving to a position number in a State Role in a lower pay band, without recruitment. 

CDV

Demotion - Voluntary Competitive

Moving to a different position number in a lower state pay band, after a competitive recruitment process

CID

In-band adjustment - Change in Duties

Increase salary due to change in duties

CII

In-bank adjustment - Internal Alignment

Increase salary due to aligning employee with other employee(s) who perform similar work

CIK

In-band adjustment - Application of New KSA’s

Increase salary due to the employee acquiring and utilizing new knowledge, skills and/or abilities (KSAs)

CIR

In-band Adjustment - Retention

Increase salary due to retention needs

CRD

Role Change - Downward

Change employee or position to a State Role in a lower pay band - position number does not change.  (No change in position number)

CRL

Role Change - Lateral

Change employee or position to a different State Role in the same pay band - position number does not change.  (No change in position number)

CRU

Role Change - Upward

Change employee or position to a State Role in a higher pay band - position number does not change. (No change in position number)

CTB

TWFR Begin - Reduce FTE

Reduce FTE due to Temporary Workforce Reduction (TWFR).

CTE

TWFR End - Increase FTE

Increase FTE back to original level, due to end of Temporary Workforce Reduction (TWFR).

CTH

Temporary Pay - Higher Role

Temporary increase in salary due to assuming new duties and responsibilities on a temporary basis, usually to cover work normally performed in a higher pay band; not to exceed the pay band maximum of the employee’s current pay band.

CTL

Transfer - In Lieu of Layoff

Moving to a position in the same pay band, in lieu of layoff.

CTS

Temporary Pay - Same Role/Same Band

Temporary increase in salary due to assuming new duties and responsibilities on a temporary basis, usually to cover work normally performed by someone else in the same pay band;not to exceed pay band maximum.

CTV

Transfer - Voluntary Competitive

Moving to a different position number in the same pay band, after a competitive recruitment process.

PRO

Promotion

Moving to a different position number in a  State Role in a higher pay band, after a competitive recruitment process.  

WSR

Work Study Renewal

Renewing a work-study student only. 

ACR

Adjunct Contract Renewal

Renewing an adjunct faculty contract. Complete a paper PAF if adjunct faculty is changing departments or position numbers.

SAS

Stipend Adjustment

GRE

Graduate Assistant Renewal