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Express Hire

Express Hire

Owned by Former user (Deleted)
Last updated: Mar 12, 2025 by Rebekah Finley

Introduction

The Express Hire process allows departments to input minimal data on any type of new employee until all paperwork is complete and information can be fully entered into the Banner system. (Note: Faculty new hires can be put into Express Hire prior to signing their contracts.) Express Hire data is used for a variety of service and security purposes including:

  • On-line information access, including benefits and orientation information
  • Verification, issuance, and cancellation of the VCUCard
  • Building and systems access
  • Assignment of eID and e-mail accounts
  • Parking
  • Training registration

After personnel data on a new employee is entered into Express Hire, it may take up to five days for this information to transfer to other university systems for assignment of e-mail accounts and for other purposes.


Using the Express Hire process does not permit new employees to be paid; all paperwork and hiring authorizations must be completed and paperwork submitted to VCU Human Resources (HR) to complete the new hire and payroll record.

SSN

If your new employee has not yet received a Social Security Number (SSN), you must still enter their data into Express Hire. Follow the instructions in this guide carefully. You will need to leave the SSN field blank – do not use all 8s as the SSN. Once Express Hire has been completed, call HRIS at 827-1770 or email pafs@vcu.edu.  Provide the name and VID in the communication to let us know that the employee needs a temporary SSN in Banner. We will generate this information for you so the Express Hire data will update to the VCUCard office and other areas of the university.


The HireRight process allows departments to input data on employees so that a criminal history background check and the I-9 form can be processed. This action is required before a PAF can be entered into Banner.

The Employee Class Change process allows departments to enter minimal information into Banner to alert HR, the VCUCard office, and other university offices of a change in employee class. This action is especially important when benefits eligibility is affected by the change (i.e., adjunct to faculty).

Responsibility

It is the responsibility of the hiring department to input Express Hire and HireRight data on all new* employees, including new employees who do not yet have a Social Security number. It also is the department's responsibility to provide HR with all paperwork for decentralized hires in a timely manner so that data entry can be completed and the employee placed on the payroll. For both centralized and decentralized hiring, HR is responsible for completing data entry and placing the new employee on the payroll.

Access

Express Hire is accessed through Internet Native Banner (INB). To obtain authorization, you must have a Banner ID. See the website at https://insidehr.vcu.edu/hr-information-systems/banner/ for access information. HireRight is accessed at https://ows01.hireright.com/login/. To obtain access to HireRight, you must be a Personnel Administrator (PA) or have your supervisor request access for you through the remedy ticket process at https://itsupport.vcu.edu/CherwellPortal/human%20resources?_=4041ed63#0 after you have completed the required training in Blackboard. See the website at https://insidehr.vcu.edu/hr-information-systems/banner/ for access information.

For Assistance

E-mail your HR Consultant with questions regarding the Express Hire or HireRight processes.

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