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Leave ePAFs (LVB/LBX/LVE)

Leave ePAFs (LVB/LBX/LVE)

Owned by Iesha Beaudry
Last updated: Mar 12, 2025 by Rebekah Finley
Overview

The following ePAFs are used to submit a leave action for an employee:

  • LVB: Leave Begin. Place an employee on leave.
  • LVX: Leave Extension. Extend the employee’s leave. 
  • LVE: Leave End: Return the employee to work.

These ePAFs are reviewed and completed by the VCU Leave team. 

Helpful Tools
  • ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.
  • Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.
  • NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 
  • ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date
Setting Up a Routing Queue

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

  1. Log in to Banner.
  2. Search for “NTRROUT (Electronic Approval Routing Rules)” 
  3. On the NTRROUT screen, enter the Approval Category “LVB”, “LVE”, or “LVX”. Hit “GO”.

  4. Two Level Codes should appear: HROAPR (Level 78) for the Required Action “Approval”  and HROAPL (Level 88) for the Required Action “Apply”.
  5. Click on the User ID field for Level 78. Enter “HREPAF”.
  6. Click on the User ID field for Level 88. Enter “HREPAF”.
  7. The User ID Name fields should populate to “HR EPAF”.
     
  8. Click SAVE. 

LVB: Leave Begin ePAF



NOAEPAF
Home Page
  1. Go to Banner homepage.
  2. Search for “NOAEPAF” (Electronic Personnel Action). 
  3. Enter the following information:
    1. ID: Enter the employee’s VID. 
      1. If the VID is not known, use the Search function on the right hand side of the ID field. 
    2. Transaction: Leave blank
    3. Query Date: Effective date of transaction
    4. Approval Category: LVB (Leave Begin)
    5. Approval Type: LEAVE will default.
    6. Position: Enter the position number for the employee.
      1. To fill this field using NBIJLST:
        1. Click on the Position search function
        2. Click on “List of Employee’s Jobs (NBIJLST)”
        3. Double click the desired position number to return to NOAEPAF.
    7. Suffix: Enter the suffix of the position number.
      1. Defaults to selected position if filled using NBIJLST. 
  4. Hit “GO”. 

NOAEPAF
Transaction Tab:
Approval Type LEAVE
  1. Enter the following information in the New Value column:
    1. Job Effective Date: Enter date Leave goes into effect
    2. Personnel Date: True effective date. In most cases, effective date and personnel date are the same, unless it's a retroactive transaction. 
    3. Job Status: Enter one of the following 
      1. (A) Active & Leave with Pay (LWP) with Benefits
      2. (B) Leave without Pay (LWOP) with Benefits
      3. (P) Leave with Partial Pay with Benefits 
    4. Job Change Reason: Enter the leave reason code (For list codes see ePAF/PAF Processing Guidelines) 
    5. Annual Salary: Leave blank if no change

  2. Click “SAVE”. 
  3. Click “TOOLS”, then “Next Action”. You will be routed to the NOAEPAF Home Screen, which now shows your ePAF is in “Waiting” status, and the ePAF transaction number. Hit GO.
NOAEPAF
Transaction Tab:
Approval Type LVRP (Leave Return Date)
  1. Enter the following information in the New Value column:
    1. Job Effective Date: Enter anticipated return date.

  2. Click “SAVE”. 
  3. Click “TOOLS”, then “Submit Transaction.” 
    1. You should receive a green message that says “Transaction Submitted”. 
    2. The ePAF Transaction status should now say “Pending”.

NOTE: Once you have the employees actual return to work date, complete the LVE ePAF to return the employee to active service. 

If you need to extend the employee’s leave, complete the LVX ePAF to inform HR of a new expected return date.

Leave Extension (LVX) ePAF

NOAEPAF
Home Page
  1. Go to the Banner homepage.
  2. Search for “NOAEPAF” (Electronic Personnel Action). 
  3. Enter the following information:
    1. ID: Enter the employee’s VID. 
      1. If the VID is not known, use the Search function on the right hand side of the ID field. 
    2. Transaction: Leave blank
    3. Query Date: Effective date of transaction
    4. Approval Category: LVX (Leave Extension)
    5. Approval Type: LVRP will default.
    6. Position: Enter the position number for the employee.
      1. To fill this field using NBIJLST:
        1. Click on the Position search function
        2. Click on “List of Employee’s Jobs (NBIJLST)”
        3. Double click the desired position number to return to NOAEPAF.
    7. Suffix: Enter the suffix of the position number.
      1. Defaults to selected position if filled using NBIJLST. 
  4. Hit “GO”. 

NOAEPAF
Transaction Tab:
Approval Type LVRP
  1. Enter the following information in the New Value column:
    1. Job Effective Date: Enter the anticipated return date
    2. Job Change Reason: Defaults to LRP 

  2. Click “SAVE”. 
  3. Click “TOOLS”, then “Submit Transaction.” 
    1. You should receive a green message that says “Transaction Submitted”. 
    2. The ePAF Transaction status should now say “Pending”

Leave End (LVE) ePAF

NOAEPAF
Home Page
  1. Go to the Banner homepage.
  2. Search for “NOAEPAF” (Electronic Personnel Action). 
  3. Enter the following information:
    1. ID: Enter the employee’s VID. 
      1. If the VID is not known, use the Search function on the right hand side of the ID field. 
    2. Transaction: Leave blank
    3. Query Date: Effective date of transaction
    4. Approval Category: LVE (Leave End)
    5. Approval Type: LEAVE will default.
    6. Position: Enter the position number for the employee.
      1. To fill this field using NBIJLST:
        1. Click on the Position search function
        2. Click on “List of Employee’s Jobs (NBIJLST)”
        3. Double click the desired position number to return to NOAEPAF.
    7. Suffix: Enter the suffix of the position number.
      1. Defaults to selected position if filled using NBIJLST. 
  4. Hit “GO”. 

NOAEPAF Transaction Tab: Approval Type LEAVE

  1. Enter the following information in the New Value column:
    1. Job Effective Date: Enter return date
    2. Personnel Date: The true return date, whereas the Effective Date is the date the action will start in Banner. In most cases Effective Date and Personnel Date are the same.
    3. Job Status: Defaults to A (Active)
    4. Job Change Reason: Defaults to LVE
    5. Annual Salary: Leave blank if no change
    6. Salary Group: Defaults

  2. Click “TOOLS”, then “Submit Transaction.” 
    1. You should receive a green message that says “Transaction Submitted”. 
    2. The ePAF Transaction status should now say “Pending”
Correcting a Returned ePAF

It is possible that VCU Leave will need to return the ePAF to you for correction, please check the status of your ePAFs regularly to ensure no corrections are needed from you. Any questions at this point, please direct to the HR Leave Team by sending an email to leave@vcu.edu

When the initiator logs into Banner they will receive the following message "You have 1 Electronic Approvals Transactions. Do you wish to view them now?"  Click "Yes". The system will then ask if you would like to receive additional notifications during your session. Click "Yes".

Banner will take you to NOAAPSM to see what has been returned for correction. 

Change the “Transaction Status” to “Return/Correction.” Change the “Queue Status” to “All”. Click "Go". This will give you a list of all actions that have been returned for corrections.  

You can click on the transaction you wish to view. Go to the "Other Information and Comments" tab to see why it was returned.   

To review the ePAF and make the needed corrections, click "Tools" and select "Queue or Routing Information (NOAEPAF).” Make the needed changes. Click "Tools" and select "Submit Transaction". This will move the ePAF back to a Pending status. 

Once the ePAF Transaction is in Pending status, the Leave Analyst will move forward to review, approve, and apply the transaction request.   At this point, the ePAF transaction is considered complete.

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