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Layoff Notification ePAF (LOFN)

Layoff Notification ePAF (LOFN)

Owned by Romona
Last updated: Mar 12, 2025 by Rebekah Finley
Overview

When an employee is notified of a layoff, HRIS has to report this information to the state system through a data feed with Banner.  It is important to complete this ePAF when you are completing a layoff notification. 

The requesting department will initiate the TERME ePAF transaction for layoff via BANNER once all necessary approvals have been given to proceed forward, first.

Helpful Tools
  • ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.
  • Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.
  • NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 
  • ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date
Setting Up a Routing Queue

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

  1. Log in to Banner.
  2. Search for “NTRROUT (Electronic Approval Routing Rules)” 
  3. On the NTRROUT screen, enter the Approval Category “LOFN”. Hit “GO”. 

  4. One Level Code should appear: HROAPL (Level 88) for the Required Action “Apply”.
  5. Click on the User ID field for Level 88. Enter “HREPAF”.
  6. The User ID Name fields should populate to “HR EPAF”. 

  7. Click SAVE.
NOAEPAF Home Page
  1. Return to the Banner homepage.
  2. Search for “NOAEPAF” (Electronic Personnel Action). 
  3. Enter the following information:
    1. ID: Enter the employee’s VID. 
      1. If the VID is not known, use the Search function on the right hand side of the ID field. 
    2. Transaction: Leave blank
    3. Query Date: Effective date of transaction
    4. Approval Category: LOFN (Layoff Notification)
    5. Approval Type: will default to LOFNT. Do not change.
    6. Position: Enter the position number for the employee.
      1. To fill this field using NBIJLST:
        1. Click on the Position search function
        2. Click on “List of Employee’s Jobs (NBIJLST)”
        3. Double click the desired position number to return to NOAEPAF.
    7. Suffix: Enter the suffix of the position number.
      1. Defaults to selected position if filled using NBIJLST. 

  4. Hit “GO”. 

NOAEPAF

Transaction Tab

  1. Enter the following information in the New Value column:
    1. Job Effective Date: The date the employee was notified of the layoff.  
      1. If being processed as a retro notification before the Last Paid Date, enter the first day of the new pay period as the effective date.  Then enter the layoff notification date as the Personnel Date.
    2. Personnel Date:  Leave blank unless this is a retro action then enter the actual layoff notification date
    3. Job Change Reason: Defaults to LN (Layoff Notification). Do not change.

  2. Click “SAVE”. 
  3. Click “TOOLS”, then “Submit Transaction”. 
    1. You should receive a green message that says “Transaction Submitted”. 
    2. The ePAF Transaction status should now say “Pending”. 

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