ePAF Errors and Solutions

"Future-dated job must be deleted before ending Job"

Contact HR Operations at pafs@vcu.edu to have future record removed

The employee has a future transaction in NBAJOBS. For example, non-citizen employees can have a future-dated termination record due to work authorization. HR Operations will need to remove that record before you can submit the termination ePAF.

"UserId(s) must be entered on Routing window"

1. Click on “Routing TAB” and enter HR ePAF under user ID field for both HROAP level and HROAPL level.

2. Click Save and then Submit the transaction.

3. Set up Routing queue for ePAF so that this error does not repeat when you submit ePAFs the next time.

Routing has not been established for the ePAF

"Effective Date must be greater than Last Paid Date"

Correct the Effective Date in the ePAF, save and submit the ePAF.
If the true effective date is before the Last Paid Date, backdate the Personnel Date to show the true date of the action.

Job Effective Date must be greater than or equal to Last Paid Date

"Begin Date must equal the first Jobs Detail Effective Date"

Remove the "Begin Date" field under the New Value column

"Begin Date and Step must be entered for a new job"

Enter the effective date in the Begin Date field

"First Labor Dist Effective Date must equal the Job Begin Date"

1. When entering the ePAF, update the Query date to the effective date. Otherwise, the Query date will autopopulate with the current day's date and be mismatched from the job information. 

2. Double check that the Job Labor Distribution date matches the job effective date.

The Query Date and/or start date does not match the Job Labor Distribution Effective Date

"Invalid value for Account Index"

Double check that the Job Labor Distribution Code is correct

The Account code entered on the Job Labor Distribution is not a valid Account code

"Invalid value for Organization"

Double check that the Index fund is valid

The Index code is not valid for the effective date. (For example, the effective date is 9/10 but the fund begins 9/15)

"Fund code entered is terminated"

Work with your FA to correct the issue or determine a different index to use

The Index's fund is no longer active

"Invalid Supervisor ID"

Double check that the Supervisor VID is correct and that there are no extra spaces before or after the VID

The Supervisor VID is invalid or there may be spaces in the field

"Labor Distribution Percentage must be between .01 and 100"

Correct the Job Labor Distribution lines, then hit "Save" for Banner to recalculate the Job Labor Distribution total. This total should equal 100.00. 

There is a line in the Job Labor Distribution that is either less than 0.01 (likely set at 0.00) or greater than 100

"All Approval Types must be committed prior to submission"

Go under "Tools" and go to "Next Action" and save the page before trying to submit the ePAF

The Next Action has not been saved (either Labor Distribution page or Termination Date/Code as detailed on the NOAEPAF: TERME Only section of the TERME Instructions)

"Contract Start and End Dates must both exist"

Remove the date in the Contract End Date field of the TERM ePAF

The Contract End Date on the TERM ePAF must be left blank for all Wage eClasses (Hourly, Student Worker, Work Study), as Wage eClasses do not have contract dates keyed in Banner

"Contract End date must not be later than Base Job End Date"

Enter the effective date into the Contract End Date field

The Contract End Date must be entered (for all eClasses except Wage) so the contract date on the job record (on NBAJOBS) matches the termination record

"Only the job status field may be changed to 'T' on this effective date" 

Update the Jobs Effective Date field to the day after the Last Paid Date. Enter the true termination date in the Personnel Date field. 

Payroll has opened and Banner has updated the Last Paid Date to the last date of the current pay period. Actions equal or prior to this date are essentially "locked" in Banner, and TERM ePAF actions may not be submitted effective dated equal or prior to this date. Using the personnel date to reflect the actual termination date allows HRIS to manually key the termination. 

"Termination date has to be equal to jobs end date" 

Submit a TERMJ for the employee's other active job (usually Special Rate or Secondary/Overload job) 

Banner will not allow PEAEMPL to be terminated while the employee has another active job