Answer the question “Are you saving this form as a draft?” (if not answered as the Hiring Unit HRP/HRA in Section I)
If you are saving the form as a draft, select “Yes”. When you are finished with your draft and hit “Submit”, you will receive an email with a link to your draft. The approval process will not start until the draft is edited and this question is answered with “No”.
If you are not saving this form as a draft, select “No”. This will ensure that upon submission, your form is routed through the approval process.
Enter Employee VID and click “Auto Complete Fields”
**Ensure that the “V” is capitalized for the auto-complete function to work properly**
The Employee Name, Home Org, Timesheet Org, and Employee Class fields will populate based on the employee’s primary job details - confirm these are correct.
Enter your email as the Contact's Email.
All updates concerning the submission will be sent to this email address.
Select an Action Reason from the drop down field.
Enter Effective Date and End Date of the special rate.
**NOTE - Effective dates not listed using a pay period start date will be prorated and the employee will not receive the full contract amount.
Employee’s Position Number, Working Title, Supervisor VID, and Annual Salary will populate - confirm these are correct.
Ensure the correct Suffix is selected.
Enter the number of Pays and Total Amount to be paid to the employee during the temp pay period.
The per pay amount will be calculated based on the total pay and number of pays entered.
Enter Labor Distribution Indices and Percentages.
Enter comments and justification for the temp pay.
If no comments are needed, enter "N/A" to continue
Upload any files necessary.
Files uploaded on the Jotform will be sent as email attachments to approvers and to the user in the “Submission Approved” email.
**For Staff Actions:
If the “Total Compensation” with temp pay amount is greater than the 75th Percentile amount, the form will automatically route to the appropriate office for review and approval.
Click on the link to provide your signature. You may either Type or Draw your signature.
Enter the number of needed additional approvers, include HRP as an approver if needed, and fill in approver information. If unsure of needed approvals contact HRP.
**Only list each individual once. Do not list the same email address in multiple Approver spots.**
Click "Review Answers" and ensure that all answers are correct before submission.