Banner HR Employee Data Elements Definitions

Field Type notes:

Free form text field type typically has no limitations of what can be entered in the field, other than a character limit.
Drop Down/Validated field type allows for selection of only one value from an available list predetermined values, unless otherwise noted in the Field Definitions column.
Date field type allows entry of date only.

Note regarding employees with multiple positions: each active employee has a primary position and must have a primary position at any given time. If an employee holds positions in addition to their primary role, these positions are entered in Banner and are labeled as overload. For example, a full time faculty who also has an adjunct position will have the faculty job flagged as primary in Banner and the adjunct job flagged as overload. Overload jobs are similar to secondary assignments.

Faculty who are receiving supplemental/temporary pay for additional duties such as serving in an interim role may have an additional "job" entered in Banner. This practice of separating supplement pay for additional duties is not consistent across all units. The Banner term for this type of record is flagged as "Secondary". This is only a Banner term and should not be confused with the definition of a secondary assignment.

Banner Field	Field Definition	Data Category	Optional/Required	Field Type	Available Values	Can the list of available values be modified by VCU?	How is the data maintained?
Prefix (name)	Prefix associated with the person's name (for example, Mr. or Mrs.).	Personal/Demographics	Optional	Free form text	N/A	N/A	From new hire paperwork at time of hire. Note: information in this field is not well maintained and should not be used to address employees.
First Name (legal)	The person's legal first name as it appears on their social security card.	Personal/Demographics	Required	Free form text	N/A	N/A	From new hire paperwork at time of hire. If legally changed during employment, information is updated by VCU HR via documentation from employee.
Middle Name (legal)	The person's legal middle name as it appears on their social security card.	Personal/Demographics	Required	Free form text	N/A	N/A	From new hire paperwork at time of hire. If legally changed during employment, information is updated by VCU HR via documentation from employee.
Last Name (legal)	The person's legal last name as it appears on their social security card.	Personal/Demographics	Required	Free form text	N/A	N/A	From new hire paperwork at time of hire. If legally changed during employment, information is updated by VCU HR via documentation from employee.
Suffix (name)	Suffix associated with the person's name (for example, Jr. or Sr.).	Personal/Demographics	Optional	Free form text	N/A	N/A	From new hire paperwork at time of hire. If legally changed during employment, information is updated by VCU HR via documentation from employee.
Preferred First Name	Person's name of use. This name may or may not match the person's legal first name.	Personal/Demographics	Optional	Free form text	N/A	N/A	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Legal Sex	Indicates the legal sex of the person	Personal/Demographics	Required	Drop Down/Validated	Available Values Female Male Not Available	No	From new hire paperwork at time of hire. If legally changed during employment, information is updated by VCU HR via documentation from employee.
Gender Designation	Gender by which the person identifies.	Personal/Demographics	Optional	Drop Down/Validated	Available Values Cisgender Man Cisgender Woman Exploring Genderqueer Gender non-conforming Non-binary Questioning Transgender Man Transgender Woman Not listed Prefer not to disclose	Yes	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Personal Pronoun	Pronoun by which the person identifies.	Personal/Demographics	Optional	Drop Down/Validated	Available Values he/they she/they xe/xem ze/hir ze/zir not listed he/him name only she/her they/them	Yes	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Birth Date	Person's date of birth.	Personal/Demographics	Required	Date	N/A	N/A	From new hire paperwork at time of hire. If a correction is needed, information is updated by VCU HR via documentation from employee.
Citizenship	Indicates whether the person is a U.S. citizen.	Personal/Demographics	Required	Drop Down/Validated	Available Values Non-Citizen Citizen	Yes	From new hire paperwork at time of hire. If a correction is needed or a non-citizen becomes a citizen, information is updated by VCU HR via documentation from employee.
Ethnicity	Division of Inclusive Excellence Terminology	Personal/Demographics	Optional	Drop Down/Validated	Available Values Non Hispanic or Latino Hispanic or Latino None	No	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Race	Division of Inclusive Excellence Terminology NOTE: Employees may select one or more race categories.	Personal/Demographics	Optional	Drop Down/Validated	Available Values White Black or African American Asian Native Hawaiian or Other Pacific Islander American Indian or Alaska Native	Yes	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Veteran Status	Indicates whether the person served in the armed forces and, if so, specifies the category in which to count them for the U.S.	Personal/Demographics	Optional	Drop Down/Validated	Available Values Not a Veteran Active Wartime or Campaign Badge Veteran Not a Protected Veteran Protected Veteran	No	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Disabled Veteran	Indicates whether the person is a disabled veteran.	Personal/Demographics	Optional	Check box	N/A	N/A	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Disability Status	Indicates whether the person has/had disability. This is only a disability status of yes or no. There are no specifics to the nature of the disability.	Personal/Demographics	Optional	Drop Down/Validated	Available Values I do not have a disability I have (or had) a disability I do not wish to answer	No	From new hire paperwork at time of hire. Employee has the ability to update via eServices at any time.
Employee Class	Employee class categorizes the employee into a specific employee type that helps determine the employee's benefit eligibility and which policies govern their employment at VCU. While employees can hold multiple positions simultaneously, at this level, an employee can have only one employee class that is associated with their currently active primary position. Based on the available values: Employee classes 2 through 20 are considered faculty. Within this group, Clinical MD and Clinical Other are typically faculty within the School of Medicine. These employee classes are broken down to reflect 9/10 or 12 month appointment as well as the range of FTE in which the position falls for benefit eligibility purposes. Faculty positions are considered FLSA Exempt by default and this is indicated by the letter "E" at the end of the employee class description. Employee classes 23 - 31 are considered staff.	Employee	Required	Drop Down/Validated	Available Values President Clin MD Fac 9/10 50-74 PT E Clin MD Fac 9/10 MO >75 E Clin MD Faculty 12 50-74 PT E Clin MD Faculty 12 > 75 QFT E Clin MD Faculty 12 FT E Clin MD Faculty 9/10 FT E Clin Oth Fac 9/10 PT 50>74 E Clin Oth Faculty 12 > 75 QFT E Clin Oth Faculty 9/10 MO >75 E Clin Oth Faculty 9/10 MO FT E Clin Other Faculty 12 MO FT E Clin Other Faculty 12PT E50-74 TR Faculty 9/10 PT E 50 < 74 Teaching ReschFac 12 50<74PT E Teaching Research 9/10 MO>75 E Teaching Research Fac 12 FT E Teaching Research Fac 12>75 E Teaching Research Fac 9/10FT E Faculty - Qatar Adjunct Faculty E Post Doc E Classified 50 - 74 NE Classified 50 < than 74 E Classified > than 75 E Classified > than 75 NE Classified FT E Classified FT NE Law Enforcement Officers Univ and Acad Professional FT Univ and Acad Professional PT Hourly NE Graduate Assistant 12 E Graduate Assistant 9 MO E Student Workers NE Work Study NE Exempt Temporary	Yes	Information maintained by VCU HR based on personnel action forms submitted by HR Associated and HR Professionals.
Employee Group	VCU Defined grouping of employee classifications into broader categories. The groups include the following employee types based on the person's current primary position: Academic Administrator* Academic Professional Classified Staff - staff in the state's classified employee type. Executive and Sr Leadership - University and Academic Professionals whose position requires contracts. Typically senior level leaders. Faculty - Non-Qatar teaching and research faculty and clinical faculty who are not considered Academic Administrator Post Doctoral - Postdoctoral scholars governed by Postdoctoral Services. VCU President - only the current president of VCU. Qatar Faculty - Teaching and research faculty located at the Qatar campus. Salaried Non Benefit Eligible - Graduate Assistants, adjuncts, and temporary exempt other employee types. Univ and Academic Professional - University and Academic Professional staff not considered Academic Professional or Executive and Senior Leadership. Hourly and Student Worker - employees in an hourly or student employment positions. *Updates to the definition contained in this document is currently in progress.	Employee	Required	Drop Down/Validated	Available Values Academic Administrator Academic Professional Classified Staff Executive and Sr Leadership Faculty Post Doctoral VCU President Qatar Faculty Salaried Non Benefit Eligible Univ and Academic Professional Hourly and Student Worker	Yes	Information maintained by VCU HR based on personnel action forms submitted by HR Associated and HR Professionals. Occasionally directly updated by HRAs and HRPs with VCU HR involvement.
Leave Category	Indicates the type of leave plan in which the employee is participating. Leave categories with the term VSDP follow the Virginia Sickness and Disability leave plan. Leave categories with the term Traditional follow the traditional sick leave plan. Leave categories labeled as Academic Professionals and Univ & Acad are associated with University and Academic Professional staff.	Employee	Required	Drop Down/Validated	Available Values Academic Professionals - GF Classified Traditional FT Classified Traditional PT Classified VSDP 80% Classified VSDP FT Classified VSDP PT Faculty 12 Mo Traditional FT Faculty 12 Mo Traditional PT Faculty 12 Mo VSDP 80% Faculty 12 Mo VSDP FT Faculty 12 Mo VSDP PT Faculty 9 10 Mo Traditional Faculty 9 10 Mo VSDP FT Faculty 9 10 Mo VSDP PT Ineligible Univ & Acad Univ 10-Month Univ & Acad Univ 9-Month Univ & Academic Professionals	Yes	Information maintained by VCU HR based on employee type, eligibility, and, in some cases, specific leave type selection by the employee.
Part or Full Time	Indicates whether the employee's primary position is full time or part time.	Employee	Required	Drop Down/Validated	Available Values Full Time Part Time Other	No	Defaulted based on the employee type classification.
Home Department Organization	The department in which the employee's primary position is housed. For employees who hold multiple positions, only one home department is assigned based on their primary position. The department name is defined on the Finance side as part of VCU's organizational hierarchy. Departments have the flexibility to have as many department codes/names as they wish, falling under their MBU.	Employee	Required	Drop Down/Validated	VCU's organization chart maintained by Finance.	Yes	The information is entered and maintained by either VCU HR based on personnel action forms or directly entered by HR Associated and Professionals via electronic personnel action forms in Banner.
State Hire Date	Most recent state hire date. Reflects continuous state service only. Does not include state service prior to a break. May include periods outside of VCU.	Employee	Required	Date	N/A	N/A	From new hire paperwork at time of hire. If a correction is needed, VCU HR makes the necessary correction based on documentation from the employee or other state agencies.
Leave Anniversary Date	All periods of virginia state service that is used in calculating leave accrual, collapsed into one continuous length.	Employee	Required	Date	N/A	N/A	From new hire paperwork at time of hire. If a correction is needed, VCU HR makes the necessary correction based on documentation from the employee or other state agencies.
Base Service Award Date	All periods of VCU and VCUHS employment that is used in calculating service recognition, collapsed into one continuous length.	Employee	Required	Date	N/A	N/A	From new hire paperwork at time of hire. If a correction is needed, VCU HR makes the necessary correction based on documentation from the employee or employment records within HR systems.
VCU Hire Date	Most recent VCU hire date. Does not include periods prior to a break in VCU employment. Inclusive of continuous service in any employment type.	Employee	Required	Date	N/A	N/A	From new hire paperwork at time of hire. If a correction is needed, VCU HR makes the necessary correction based on documentation from the employee or employment records within HR systems.
Termination Reason	Reason for employment separation from VCU.	Employee	Optional (unless separated status)	Drop Down/Validated	Available Values Classified Layoff Completion of Contract Death Disability Retirement FERIP FTIP Separation Faculty Dismissal for Cause Faculty Layoff Lack of Funding No Recent Payroll Activity HR Non-Renewal with Notice Non-Renewal with Severance Position Discontinued Removal: Inability to perf job Resign-In Lieu of Termination Resign: Better Job Resign: Dissatisfied Resign: Graduated Resign: III Health Resign: Leaving Area Resign: Military Service Resign: Personal Reasons Resign: Return to School Resigned During Probation Resigned Other Retire-Disability (ORP) Retire-Disability (VRS) Retire-FASO (ORP) Retire-FASO (VRS) Retire-FASO Enhanced (VRS) Retire-FERIP (ORP) Retire-FERIP (VRS) Retire-In Lieu of Layoff (ORP) Retire-In Lieu of Layoff (VRS) Retire-Service (ORP) Retire-Service (VRS) Retirement - Faculty Enhanced Retirement Classified Enhanced Separate-FASO Separation Code Pending PAF Service Retirement Trans to Another State Agency Unable to Meet Cond of Employm University EE - Term for Cause Unsatis Performance Evaluation Unsatisf Perf During Probation Unsatisfactory Performance Violations of Stand of Conduct	Yes	Provided by department at time of processing employment separation. The accuracy of this information is dependent on information provided to the HR Associate/Professional from either the employee or manager of the employee.
Termination Date	Date the employee separated from VCU.	Employee	Optional (unless separated status)	Date	N/A	N/A	Provided by department at time of processing employment separation.
Position Number	Either a unique or pooled position number tied to the position(s) the employee holds or has held at VCU. An employee holding multiple positions at any given time will have a position number tied to each position.	Job	Required	Drop Down/Validated	Selected from a list of pre-established position records.	Yes	Entered at time of hire into each position.
Position Suffix	A two character code associated with each position an employee holds. The suffix provides an additional identifier to the position number, especially in cases where an employee holds multiple jobs in a pooled position (e.g. adjunct positions).	Job	Required	Free form text	N/A	N/A	Entered at time of hire into each position.
Job Employee Class	See Employee Class definition. At this level, employee class is assigned to each position the employee holds. As a result, each position an employee holds can uniquely be identified in its own employee class.	Job	Required	Drop Down/Validated	See available values associated with Employee Class field.	Yes	Entered at time of hire into each position or updated if information such as FTE or employment type changes.
Job Begin Date	The first start date in a position. This does does not change if the employee leaves the position and return into the same position without a change in their position number and position suffix combination.	Job	Required	Date	N/A	N/A	Entered at time of hire into each position.
Job End Date	The most recent end date of the position. This date can be either in the past (for positions that have already ended) or in the future (for positions with a future known end date). The end date will be automatically removed or changed by the system if the employee returns into the same position and position suffix combination.	Job	Optional (unless the job has an end date)	Date	N/A	N/A	Future end date entered for temporary contracted positions such as adjuncts and graduate assistants or for employees with a visa expiration date. Otherwise, job end date is entered at time of employment end.
Effective Date (Job transaction effective date)	Effective date of each action that resulted in a change on an employee's position. Each change to a job must have an effective date. Therefore, an employee's job could have many effective dates tied.	Job	Required	Date	N/A	N/A	Entered at time of processing a change to an employee's job based on personnel action forms received from HR Associates/Professionals.
Job Status	Status of an employee's job at any given time.	Job	Required	Drop Down/Validated	Available Values Active Leave with pay, with benefits Leave with pay, without benefits Leave without pay with benefits Leave without pay without benefits Terminated	No	Entered at time of processing a change to an employee's job based on personnel action forms received from HR Associates/Professionals.
Working Title	Non-standardized working title assigned to an employee's job. Working title can change multiple times over the employment period. For Faculty, the working title on their job record typically matches the Academic Title listed on their faculty tracking form in Banner.	Job	Required	Free form text	N/A	N/A	Entered at time of processing a change to an employee's job based on personnel action forms received from HR Associates/Professionals.
Job FTE	Full-time equivalency. In most cases, this is 1 or less and typically indicates the number of full time hours worked by the employee. Adjuncts teaching in the summer may have an FTE that is greater than 1 due to the condensed nature of summer teaching schedule.	Job	Required	Numeric	N/A	N/A	Entered at time of processing a change to an employee's job based on personnel action forms received from HR Associates/Professionals.
Job Change Reason	A specific reason that resulted in a change on an employee's position. The change reason may include a reason for ending an employee's job. Each change to a job must have a change reason. Therefore, an employee's job could have many change reasons associated with each change effective dates over the employment period.	Job	Required	Drop Down/Validated	Available Values Adjunct Contract Renewa Admin or Salary Supplement Annual Salary Adjustment Career Development Increase Career Development Transfer Change in Timesheet ORG Classified to Classified Classified to Faculty Classified to Non-Benefited Competitive Offer Classified Completion of Limited Appt Conditional Leave - Medical Conditional Leave - Personal Data Correction Death Demotion Voluntary Competitive Demotion Voluntary NonCompet Demotion in Lieu of Layoff Disability, LT Not Working WC Disability, LT Working PT WC Disability, LT Working WC Disability, Long Term Work PT Disability, Long Term Working Disability, Short Term Disability, Short Term WC Disability-Long Term Not Work Discip Performance Decrease Educ LWOP Less Than Half Pay Educ Partial Over Half Pay Educational Full Pay Employee Conversion FICA Change in Taxable Status FLSA Regulation Change FMLA Family Full Pay FMLA Family LWOP FMLA Personal Medical Full Pay FMLA Personal Medical LWOP FTE Change within Eclass FTIP Reduce Hours Fac Transfer to Other Position Fac. Change in Duties/Title Fac. Competitive Salary Inc Fac. Equity Adjustment Fac. Off-Cycle Adj: Inter Alig Fac. Off-Cycle Adj: Other Fac. Promotion to Another Posn Fac. Retention Faculty Dismissal for Cause Faculty Interim Appt Faculty Interim to Permanent Faculty Layoff Separation Faculty Layoff Severance Exp Faculty Layoff With Severance Faculty Promotion Faculty to Classified Faculty to Faculty Faculty to Non-Benefited Faculty to University Graduate Asst Renewal HS Faculty Salary Adjustments Hire Employee into New Job Hire New Original Appointment Hire Reemployment Hire Transfer from State Agcy Illness Full Pay Illness LWOP Illness LWOP over 12 months InBand Adjustment Change Duty InBand Adjustment Internal Ali InBand Adjustment KSAs InBand Adjustment Retention LTD Expiration Closure HR only LTD Transition to VSDP Payroll Lack of Funding Layoff Notification Date Layoff Recall - Made Whole Layoff Recall - Recall Rights Layoff Separation Layoff, Class, Placement Only Layoff, Class, Retire Sevc Layoff, Class, Sev Expired Layoff, Class, Sevc Placement Layoff, Class, Severance Only Layoff-No Sev Priority Intervw Layoff-Sev End Priority Intrvw Layoff-Sev End Univ Benefits Layoff-Sev Priority Interview Layoff-Severance Univ Benefit Layoff-Severance WTA Leave Begins Leave Ends Leave Return Pending Military Full Pay Military LWOP Military with Supplement Minimum Wage Increase Non-Benefited to Classified Non-Benefited to Faculty Non-Benefited to Non-Benefited Non-Benefited to Post Doc Non-Benefited to University Non-Renewal with Notice Non-Renewal with Severance Off-Cycle - Change of Duties Off-Cycle - Equity Adjustment Off-Cycle - Retention Pay Adjustment for Non-Benefit Personal Full Pay Personal LWOP Position Discontinued PostDoc Salary Adjustment PostDoc to Faculty PostDoc to University Pre Disciplinary Action Promotion Promotion in Place Reactivate Payroll Adjustment Reactivate for Leave Payout Removal: Inability to perf job Resign-In Lieu of Termination Resign: Better Job Resign: Dissatisfied Resign: During Probation Resign: Graduated Resign: Home Responsibilities Resign: III Health Resign: Leaving Area Resign: Military Service Resign: Other Resign: Return to School Retire - Class Enhanced (VRS) Retire - Fac Enhanced (VRS) Retire - UAP Enhanced (VRS) Retire-Disability (ORP) Retire-Disability (VRS) Retire-FASO (ORP) Retire-FASO (VRS) Retire-FASO Enhanced (VRS) Retire-FERIP (ORP) Retire-FERIP (VRS) Retire-In Lieu of Layoff (ORP) Retire-In Lieu of Layoff (VRS) Retire-Service (ORP) Retire-Service (VRS) Role Change Downward Role Change Lateral Role Change Upward Salary Group Change Salary Table Roll Separate after Leave Payout Separate-FASO Separation After Payroll Adj Special Rate Ends Special Rate Interim/Temp Special Rate Renewal Study Res Part Pay over 50FTE Study Research Full Pay Supervisor Update Suspension Suspension LWOP over 30 days TWFR Begin TWFR End Temp Work Force Reduction Temporary Pay Higher Role Temporary Pay Same Role Band Trans to Another State Agency Transfer Voluntary Competitive Transfer Voluntary NonCompet Transfer in Lieu of Layoff Transition 12 to 9 mo faculty Transition to University LTD Unable to Meet Cond of Emplmt University EE - Term for Cause University to Faculty University to Non-Benefited University to PostDoc University to University Unsatis Performance Evaluation Unsatisf Perf During Probation Unsatisfactory Performance Violations of Stand of Conduct Work Authorization Ended Work Study Renewal Work-study Funding Ended Worker's Compensation LWOP Workers Compensation Full Pay Workers Compensation VSDP Working Title Change	Yes	Entered at time of processing a change to an employee's job based on personnel action forms received from HR Associates/Professionals.
Hourly Rate	Employee's per hour pay rate. This amount may change throughout the employment period.	Job	Required	Numeric	N/A	N/A	Entered at time of hire and processing as pay changes take place based on personnel action forms received from HR Associates/Professionals.
Semi Monthly Rate	The semi-monthly pay amount the employee is expected to receive.	Job	Required	Numeric	N/A	N/A	Entered at time of hire and processing as pay changes take place based on personnel action forms received from HR Associates/Professionals.
Annual Salary	For faculty, staff, and post docs, this is their annual salary. For other salaried employees such as adjuncts and graduate assistants, this is the total amount they are expected to receive for the contracted period. For hourly, student worker, and work study employees, this is a calculated amount projected based on their hourly rate and FTE.	Job	Required	Numeric	N/A	N/A	Entered at time of hire and processing as pay changes take place based on personnel action forms received from HR Associates/Professionals.
Timesheet Organization	Department associated with each job the employee holds at any given time. Because this field is tied to each job, an employee may have multiple job department codes if they hold multiple jobs in different departments.	Job	Required	Drop Down/Validated	VCU's organization chart maintained by Finance.	Yes	Entered at time of hire into the position and updated as needed, based on personnel action changes received from HR Associate/Professional.
Supervisor ID/Name	The direct supervisor of each position the employee holds. An employee who holds multiple jobs could have more than one supervisor.	Job	Optional	Drop Down/Validated	Selected from the list of active employees and affiliates in Banner HR.	Yes	Entered at time of hire into the position and updated as needed, based on personnel action changes received from HR Associate/Professional.
Job Labor Distribution	A string of funding information that indicates where the employee's salary is charged. An employee's salary could be charged to one funding source or multiple funding sources based on percentage assigned to each funding source.	Job	Required	Drop Down/Validated	Selected from available funding sources created and maintained by finance as part of the universities chart of accounts.	Yes	Entered at time of hire into the position and updated as needed, based on personnel action changes received from HR Associate/Professional.
SOC Code	The federal Standard Occupational Classification (SOC) code used to classify all employees into occupational categories for the purpose of collecting and reporting data. NOTE: this information is currently available only for staff positions.	Position	Optional	Drop Down/Validated	Values	Yes	Entered at time of position establishment and updated based on changes to the position.
Visa Type	The type of visa or work authorization presented for legal employment. This information is only for non-U.S. citizens.	Employee	Optional	Drop Down/Validated	Available Values Academic Student Adjustment of Status Asylee Athlete-Entertainer Business Visitor Child of LPR Petition Child of T1 Child or Spouse of HB Civilian Employed by NATO Culturally Unique Program Deferred Act Childhood Arrival Dependent of Exchange Visitor Dependent of IntraCompany Tran Dependent of O-1/O-2 Dependent of R-1 Dependent of Student Dependent of TN Diplomatic Service/Family Employee A-1/A-2/Family Employee of N1,N2,N3,N4,N5,N6 Exchange Visitor Executive, Managerial Expert Employed by NATO Extraordinary Ability Fiance(e) of US Citizen Foreign Gvt Office Foreign Media Rep Government Rep-Int Org I-485 Adjustment of Status International Org Emp/Family Minor Child of K-1 NAFTA Trade Visas Official NATO Clerical Staff Other NATO Member Rep Other NATO Official Out of Status Student Parent of T1(if T1 < 21) Paroled Humanitarian Reasons Permanent NATO Member Rep Permanent Resident Pleasure Visitor Principle Rep-Int Org Refugee Religious Worker Specialized Knowledge Spouse of L Immigrant Spouse of T1 Spouse of US Citizen- Life Temp Workers for Health Profes Temp Workers for Special Occup Temporary Protected Status Trafficing in Persons Victim Treaty Investor/Dep Treaty Trader/Dep Undocumented Student Victim of Certain Crimes Vocational/nonacademic Student	Yes	Entered at time of hire and updated as visa/work authorization is renewed.
Visa Start Date	The start date of the employee's visa or work authorization.	Employee	Optional	Date	N/A	N/A	Entered at time of hire and updated as visa/work authorization is renewed.
Visa End Date	Expiration date of the employee visa or work authorization.	Employee	Optional	Date	N/A	N/A	Entered at time of hire and updated as visa/work authorization is renewed.
Primary Activity	Primary work assignment of the faculty member	Faculty Tracking	Required	Drop Down/Validated	Available Values Administrative Instructional Research	No	While there is information in this field for all faculty, it's currently not well maintained.
Faculty Type	The Faculty Type field allows the institution to potentially group like faculty. VCU has historically used this field for various purposes, as indicated by the list of available values.	Faculty Tracking	Optional	Drop Down/Validated	Available Values DONOTUSEAcademic Administrator DONOTUSEAdministrative Faculty DONOTUSEClinical MD Faculty DONOTUSEClinical NonMD Faculty Inst Cmbnd w-Research/Pub Svc DONOTUSELibrarian PI-Exclusively for Non-Credit PI-Credit and Non-Credit PI-Exclusively for Credit Primary Research DONOTUSEProfessional Faculty Primary Public Service DONOTUSEResearch Faculty DONOTUSETeaching Faculty	Yes	Currently not well maintained.
Academic Title	Working title that is tied to the faculty's primary position.	Faculty Tracking	Optional	Free form text	N/A	N/A	Manually entered by HR Professionals and updated as the faculty's primary role changes.
Terminal Degree	A check in this field indicates the faculty has the highest degree they may be expected to obtain. The check mark existing in this field is dependent on whether a terminal degree is entered on another form in Banner.	Faculty Tracking	Optional	Checkbox	N/A	N/A	Currently not well maintained as credentials history in Banner is not fully accurate and up-to-date.
Rank Effective Date	Date on which the specific rank became effective.	Faculty Tracking	Optional	Date	N/A	N/A	Manually entered by HR Professionals as part of rank record maintenance.
Rank	Institutional rank the faculty holds. Some history of rank movement exists per recent update made to this data.	Faculty Tracking	Optional	Drop Down/Validated	Available Values Professor Professor and Eminent Scholar Associate Professor Asso Prof and Eminent Scholar Assistant Professor Instructor Research Assistant Research Associate	Yes	Manually entered by HR Professionals at time of faculty hire and after a promotion to a higher rank.
Tenure Effective Date	Date on which the specific tenure status became effective.	Faculty Tracking	Optional	Date	N/A	N/A	Manually entered by HR Professionals at time of hire and updated when tenure status changes.
Tenure Status	Status of the faculty member's tenure.	Faculty Tracking	Optional	Drop Down/Validated	Available Values Tenured Tenure Track Ineligible	Yes	Manually entered by HR Professionals at time of hire and updated when tenure status changes.

Additional Faculty Tracking Fields

The following are Faculty tracking fields readily available in Banner but currently not utilized, along with the standard definition of the field as presented by Ellucian. While the standard definitions are in place to guide institutions, VCU can define the use of the field differently.

Field Name	Standard Field Definition
Primary Discipline	This field identifies the main academic discipline associated with the faculty member.
Institution Credit	Credit toward the number of years of service the employee may have from prior institutions which may have some bearing on current faculty action eligibility.
Emeritus Status	Indicates if the faculty member has achieved an emeritus status
AAUP Member	Indicates whether the faculty member has a membership to the American Association of University Professors.
Birth State or Province	Identifies the birthplace of the faculty member.
Appt or Reappt Begin Date	Official start date for the appointment or reappointment.
End Date	Date the faculty member's appointment ends.
Decision	Decision made about the reappointment or tenure. Approved = Approved appointment, review, or tenure Disapproved = Unapproved Deferred = Postpone decision None = No decision made
Decision Date	Date the decision was made with regard to the reappointment or tenure
Decision Deferred to Date	Date that the decision will be deferred to with regard to the reappointment or tenure
Terminal Appointment	A check in this box indicates that this is the last appointment and tenure was denied.
Previous Tenure Grant	Generally, use this field to track tenure from another institution. This field can record tenure when the candidate has a lapse in service or it can be used to record credit given in a negotiated appointment.
Tenure Credit this Appt	Number that reflects the amount of credit given to the tenure candidate for this appointment. This field is used for reporting purposes.
Tenure FTE	Full-Time Equivalence (FTE) factor associated within the department. The value entered in this field represents the individual FTE component that has contributed towards the total FTE of tenure for a faculty member.
Review Type	Faculty review associated with this appointment.
Next Review Date	Date when the faculty member has their next review for appointment or reappointment.
Discipline	This field identifies the primary field of academic concentration of the faculty member. A list displays the possible values.
IPEDS Contract Type	For faculty members who have a tenure code of Non-tenured or Ineligible, the IPEDS contract type indicates the length of the contract with the institution. The contract type is only collected for employees with these tenure types. Values include the following: Annual Multi-year Less than annual Indefinite duration Contract
Tenure Tracking Begin Date	Date from which the tenure process began for this faculty member. This date determines the length of time a faculty member is on track.
Tenure Review Date	Date the faculty member should have their next review.
Next Review	Date after the Rank Effective Date on which the faculty member will be eligible for a promotional review.
Decision for Rank	Decision made about the promotion. Approved = Promote the faculty member Disapproved = Do not promote the faculty member. Deferred = Postpone decision. None = No decision made.
Decision Date	Date on which the rank decision was determined.
Decision Deferred To Date	Date to when the rank decision is postponed.