ePAF Statuses and Glossary

Category	Terminology	Description
Banner ePAF Basics	Banner	The primary Human Resources Information System (HRIS) used at VCU. It is an Enterprise Resource Planning system used by Finance, Student and Financial Aid. All these areas are integrated in Banner.
	ePAF	Electronic Personnel Action Form (electronic version of PAF).
	Transaction number	Unique number for a transaction; used to review ePAFs; automatically generated by Banner.
	Job Change Reason	i.e. Action Reason. Code that correlates to a specific definition describing what action type is being processed
	TERME ePAF	ePAF used to terminate job when Employment is terminated, i.e. when employee leaves VCU.
	TERMJ ePAF	ePAF used to terminate job when JOB is terminated.
ePAF Statuses	Waiting Status	ePAF Status when originator creates an ePAF. If an ePAF is in this status, you are able to delete it. Go into the NOAEPAF Transaction tab, hit "Tools", then hit "Delete PAF".
	Pending Status	ePAF Status when ePAF is submitted and is pending for approval.
	Return/Correction Status	ePAF Status when the ePAF has been returned by HR for correction. How to view and correct a returned ePAF: When a correction needs to be made on an ePAF, HR Operations will move the ePAF into the Return/Correction status. When the initiator logs into Banner they will receive the following message "You have 1 Electronic Approvals Transactions. Do you wish to view them now?" Click "Yes". The system will then ask if you would like to receive additional notifications during your session. Click "Yes". Banner will take you to NOAAPSM to see what has been returned for correction. Change the “Transaction Status” to “Return/Correction.” Change the “Queue Status” to “All”. Click "Go". This will give you a list of all actions that have been returned for corrections. You can click on the transaction you wish to view. Go to the "Other Information and Comments" tab to see why it was returned. To review the ePAF and make the needed corrections, click "Tools" and select "Queue or Routing Information (NOAEPAF).” Make the needed changes. Click "Tools" and select "Submit Transaction". This will move the ePAF back to a Pending status. Once the ePAF Transaction is in Pending status, the HRIS Analyst will move forward to review, approve, and apply the transaction request. At this point, the ePAF transaction is considered complete.
	Approved Status	ePAF Status when ePAF is approved by HR.
	Complete Status	ePAF Status when ePAF is applied and NBAJOBS is updated.
Dates	Effective Date	Date when action takes effect in Banner.
	Personnel Date	True date of the action (typically matches Effective Date)
	Last Paid Date	Date generated by Payroll processing the most recent pay period that indicates the most recent date the employee was paid for (9th or 24th of the month). Once this date is generated, actions effective prior to this date will have to be backdated, as once a pay period has been completed and ran by Payroll, they are locked into Banner.
Effective vs. Personnel Dating Scenarios	Current Pay Period	Effective date = Personnel Date Example: Current Pay Period = July 10-24. Job termination between July 10 and 24. Both Effective and Personnel Date = 07/16/2024
	Future Pay Period	Effective date = Personnel Date Example: Current Pay Period = July 10-24. Job termination after July 24. Both Effective and Personnel Date = 07/29/2024
	Previous (Retro) Pay Period	Effective date > Personnel Date Effective Date = Last Paid Date Example: Current Pay Period = July 10-24. Job termination before July 10. Effective Date = 07/10/2024, Personnel Date = 07/05/2024

ePAF Statuses and Glossary

Category

Terminology

Description