Minimum Wage Increase for Salary Non-Benefited (MWSNB)

The MWSNB ePAF is for the minimum wage increase for AJ, GA, G9 and EX eClasses

• ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.

• Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.

• NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 

• ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date

• Video on how to process MWSNB ePAF: Kaltura video guide on how to process this ePAF

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

1. Log in to Banner.

2. Search for “NTRROUT (Electronic Approval Routing Rules)” 

3. On the NTRROUT screen, enter the Approval Category “MWSNB”. Hit “GO”. 
   

4. Two Level Codes should appear: HROAPR (Level 78) for the Required Action “Approval”  and HROAPL (Level 88) for the Required Action “Apply”.

5. Click on the User ID field for Level 78. Enter “HREPAF”.

6. Click on the User ID field for Level 88. Enter “HREPAF”.

7. The User ID Name fields should populate to “HR EPAF”. 

   Open

   

8. Click SAVE.

1. Return to the Banner homepage.

2. Search for “NOAEPAF” (Electronic Personnel Action). 

3. Enter the following information:

   1. ID: Enter the employee’s VID. 

      1. If the VID is not known, use the Search function on the right hand side of the ID field. 

   2. Transaction: Leave blank

   3. Query Date: Effective date of transaction

   4. Approval Category: MWSNB (Min Wage Increase Sal Non-Ben)

   5. Approval Type: SNBE (Salary Non-Ben Wage Increase) will default.

   6. Position: Enter the position number for the employee.

      1. To fill this field using NBIJLST:

         1. Click on the Position search function

         2. Click on “List of Employee’s Jobs (NBIJLST)”

         3. Double click the desired position number to return to NOAEPAF.

   7. Suffix: Enter the suffix of the position number.

      1. Defaults to selected position if filled using NBIJLST. 

4. Hit “GO”. 

1. In the "New Value" column, complete the following fields (*required):

   1. *Jobs Effective Date: Enter the effective date

   2. Personnel Date : Use to enter retro effective date if needed

   3. *Job Change Reason: 

      1. If updating the Annual Salary and FTE, enter MWI

      2. If updating only the Annual Salary, enter MWI

      3. If updating only the FTE, enter FTE 

   4. Annual Salary: Key if annual salary is changing  

   5. FTE: Only if FTE is changing

   6. Hours per Day: Only if FTE is changed

   7. Hours per Pay: Only if FTE is changed

   8. Salary Group: Defaults to 2024

   9. Job Status: Default to “A”

2. Click “SAVE”. 

3. Click “TOOLS”, then “Next Action”.
   

4. You will be routed to the NOAEPAF Home Screen, which now shows your ePAF is in “Waiting” status and the ePAF transaction number. Hit GO. 

1. Enter the following under the New Job Labor Distribution section:

   1. Index: Based on department

   2. Account: 

      1. Adjunct: 533140

      2. Graduate Assistant or Exempt Temporary: 532110

   3. Percent: Percent of funding provided by the Index.  

      1. Percent Total must equal 100%

   4. Note: the Labor Distribution Effective Date must be the same as the Job Effective Date. 

   5. To add additional lines click “Insert”  to remove lines click “Delete” located in the upper right-hand side of the current block “New Job Labor Distribution”.

2. Click “SAVE”.

3. Click “TOOLS”, then “Next Action”. You will be routed to the NOAEPAF Home Screen, which now shows your ePAF is in “Waiting” status, and the ePAF transaction number. Hit GO. 

1. In the "New Value" column, complete the following fields (*required):

   1. *Jobs Effective Date: Use the current contract term date that is in Banner.  It must match the current term record for the ePAF to process. 

   2. Job Change Reason: Defaults to "3T08"

   3. Annual Salary: Key if annual salary is changing

   4. FTE: Only if FTE changed

   5. Hours per Day: Only if FTE is changed

   6. Hours per Pay: Only if FTE is changed

   7. Salary Group : Defaults to 2024

   8. Job Status: Default to “T"

2. Click “SAVE”. 

3. Click “TOOLS”, then “Submit Transaction”. 

   1. You should receive a green message that says “Transaction Submitted”. 

   2. The ePAF Transaction status should now say “Pending”. 

When a correction needs to be made on an ePAF, HR Operations will move the ePAF into the Return/Correction status.  

When the initiator logs into Banner they will receive the following message "You have 1 Electronic Approvals Transactions. Do you wish to view them now?"  Click "Yes". The system will then ask if you would like to receive additional notifications during your session. Click "Yes".

Banner will take you to NOAAPSM to see what has been returned for correction. 

Change the “Transaction Status” to “Return/Correction.” Change the “Queue Status” to “All”. Click "Go". This will give you a list of all actions that have been returned for corrections.  

You can click on the transaction you wish to view. Go to the "Other Information and Comments" tab to see why it was returned.   

To review the ePAF and make the needed corrections, click "Tools" and select "Queue or Routing Information (NOAEPAF).” Make the needed changes. Click "Tools" and select "Submit Transaction". This will move the ePAF back to a Pending status. 

Once the ePAF Transaction is in Pending status, the HRIS Analyst will move forward to review, approve, and apply the transaction request.   At this point, the ePAF transaction is considered complete.