EMGP - Employee Group Update ePAF

EMGP ePAF is used to update an employee’s Employee Group on PEAEMPL in Banner.

• ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.

• Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.

• NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 

• ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

1. Log in to Banner.

2. Search for “NTRROUT (Electronic Approval Routing Rules)” 

3. On the NTRROUT screen, enter the Approval Category “EMGP”. Hit “GO”. 

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4. One Level Code should appear: HROAPL (Level 88) for the Required Action “Apply”.

5. Click on the User ID field for Level 88. Enter “HREPAF”.

6. The User ID Name fields should populate to “HR EPAF”. 

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7. Click SAVE.

1. Return to the Banner homepage.

2. Search for “NOAEPAF” (Electronic Personnel Action). 

3. Enter the following information:

   1. ID: Enter the employee’s VID. 

      1. If the VID is not known, use the Search function on the right hand side of the ID field. 

   2. Transaction: Leave blank

   3. Query Date: Effective date of transaction

   4. Approval Category: EMGP (Employee Group Update)

   5. Approval Type: EMGP (Employee Group Update) will default.

4. Hit “GO”.

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1. Enter the following information in the New Value column (fields with stars are required):

   1. Employee Group Code* 

      1. To search for the Employee Group use the Search function on the right hand side

      2. List of Employee Groups for Employees:

         1. ACAD - Academic Administrator

         2. APRO - Academic Professional

         3. CLAS - Classified Staff

         4. EXSL - Executive and Sr Leadership

         5. FAC - Faculty

         6. PDOC - Post Doc

         7. SNBE - Salary Non Benefited

         8. UNAC - Univ and Academic Professionals

         9. WAGE - Hourly and Student Worker

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2. Click “SAVE”. 

3. Click “TOOLS”, then “Submit Transaction”. 

   1. You should receive a green message that says “Transaction Submitted”. 

   2. The ePAF Transaction status should now say “Pending”.