IBS ePAF Instructions

IBS ePAF is used to update an employee’s Institutional Base Salary in Banner.  Institutional Base Salary only applies to Overload jobs. 

For a description of Institutional Base Salary, please see the  Institutional Base Salary Definition and Decision Tree.

Please be sure to enter an effective date that does not already exist on the employee’s record. Entering an effective date that already exists on a IBS ePAF will overwrite the previous record.

• ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.

• Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.

• NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 

• ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

1. Log in to Banner.

2. Search for “NTRROUT (Electronic Approval Routing Rules)” 

3. On the NTRROUT screen, enter the Approval Category “IBS”. Hit “GO”. 

4. One Level Code should appear: HROAPL (Level 88) for the Required Action “Apply”.

5. Click on the User ID field for Level 88. Enter “HREPAF”.

6. The User ID Name fields should populate to “HR EPAF”. 

7. Click SAVE. 

1. Return to the Banner homepage.

2. Search for “NOAEPAF” (Electronic Personnel Action). 

3. Enter the following information:

   1. ID: Enter the employee’s VID. 

      1. If the VID is not known, use the Search function on the right hand side of the ID field. 

   2. Transaction: Leave blank

   3. Query Date: Effective date of transaction

   4. Approval Category: IBS (Institutional Base Salary)

   5. Approval Type: IBS (Institutional Base Salary) will default.

   6. Position: Enter the position number for the employee.

      1. To fill this field using NBIJLST:

         1. Click on the Position search function

         2. Click on “List of Employee’s Jobs (NBIJLST)”

         3. Double click the desired position number to return to NOAEPAF.

   7. Suffix: Enter the suffix of the position number.

      1. Defaults to selected position if filled using NBIJLST. 

4. Hit “GO”.

1. Enter the following information in the New Value column (fields with stars are required):

   1. Jobs Effective Date

      1. NOTE: Effective date must be greater than the Last Paid Date. 

   2. Change Reason: Will default to “IBS”.

   3. Job Location: Enter either EIBS (ECC IBS) or RIBS (Institutional Base Salary).

      1. Use the search function if necessary to find the correct code. 

2. Click “SAVE”. 

3. Click “TOOLS”, then “Submit Transaction”. 

   1. You should receive a green message that says “Transaction Submitted”. 

   2. The ePAF Transaction status should now say “Approved”.