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Timesheet ORG/Home ORG Change ePAF

Timesheet ORG/Home ORG Change ePAF

Owned by Romona
Last updated: Mar 12, 2025 by Rebekah Finley
Overview

ORG ePAF is used to update an employee’s timesheet org. 

Please be sure to enter an effective date that does not already exist on the employee’s record. Entering an effective date that already exists on an ORG ePAF will overwrite the previous record. 

Helpful Tools
  • ePAF Errors and Solutions: A list of common error messages and how to resolve them. If you are not able to resolve error messages, please contact pafs@vcu.edu for assistance.
  • Employee History Report: A review on how to access the Employee History Report and what the data means regarding your employee’s status in Banner.
  • NBIJLST Instructions: A guide on how to review your employee’s job records in Banner. This may help determine if a job record already exists on the desired effective date, which positions the employee has had, etc. 
  • ePAF Statuses and Glossary: A guide on ePAFs terms and statuses, as well as an overview on Effective Dates vs Personnel Date
Setting Up a Routing Queue

Before submitting any electronic Personnel Action Forms (ePAF), the routing queue must be set up.

  1. Log in to Banner.
  2. Search for “NTRROUT (Electronic Approval Routing Rules)” 
  3. On the NTRROUT screen, enter the Approval Category “ORG”. Hit “GO”. 

  4. One Level Code should appear: HROAPL (Level 88) for the Required Action “Apply”.
  5. Click on the User ID field for Level 88. Enter “HREPAF”.
  6. The User ID Name fields should populate to “HR EPAF”. 

  7. Click SAVE.
NOAEPAF
Home Page
  1. Return to the Banner homepage.
  2. Search for “NOAEPAF” (Electronic Personnel Action). 
  3. Enter the following information:
    1. ID: Enter the employee’s VID. 
      1. If the VID is not known, use the Search function on the right hand side of the ID field. 
    2. Transaction: Leave blank
    3. Query Date: Effective date of transaction
    4. Approval Category: ORG (ORG Change)
    5. Approval Type: ORGTS (Timesheet ORG Change) will default.
    6. Position: Enter the position number for the employee.
      1. To fill this field using NBIJLST:
        1. Click on the Position search function
        2. Click on “List of Employee’s Jobs (NBIJLST)”
        3. Double click the desired position number to return to NOAEPAF.
    7. Suffix: Enter the suffix of the position number.
      1. Defaults to selected position if filled using NBIJLST. 
  4. Hit “GO”.

NOAEPAF Transaction Tab
  1. Enter the following information in the New Value column (fields with stars are required):
    1. Job Effective Date:
      1. Effective date must be the beginning of the pay period (10th or 25th) and AFTER the Last Paid Date. 
      2. If there is already a transaction effective on the first day of the pay period, use the next day so that the current transaction will not be overwritten.
      3. NOTE: Verify that the New Value record does not have the same effective date as the Current Value record. Otherwise, the New Value record is going to override the Current Value record.
    2. Timesheet Orgn: New timesheet org number.  
      1. Note: If the Timesheet org is not changing, enter the same value as current value.
    3. Timesheet COA: Will default to V
    4. Job Change Reason: Will default to ORG
    5. Supervisor ID: Enter the Supervisor VID.
    6. Home Organization: New Home org number 
      1. Note: Only update Home org if primary job.
    7. Distribution Orgn: New distribution org number 
      1. Note: Distribution org and Home org must match.
    8. Contract Type: Enter P (Primary) or O (Overload)

  2. Click “SAVE”. 
  3. Click “TOOLS”, then “Submit Transaction”. 
    1. You should receive a green message that says “Transaction Submitted”. 
    2. The ePAF Transaction status should now say “Pending”. 
Correcting a Returned ePAF

When a correction needs to be made on an ePAF, HR Operations will move the ePAF into the Return/Correction status.  

When the initiator logs into Banner they will receive the following message "You have 1 Electronic Approvals Transactions. Do you wish to view them now?"  Click "Yes". The system will then ask if you would like to receive additional notifications during your session. Click "Yes".

Banner will take you to NOAAPSM to see what has been returned for correction. 

Change the “Transaction Status” to “Return/Correction.” Change the “Queue Status” to “All”. Click "Go". This will give you a list of all actions that have been returned for corrections.  

You can click on the transaction you wish to view. Go to the "Other Information and Comments" tab to see why it was returned.   

To review the ePAF and make the needed corrections, click "Tools" and select "Queue or Routing Information (NOAEPAF).” Make the needed changes. Click "Tools" and select "Submit Transaction". This will move the ePAF back to a Pending status. 

Once the ePAF Transaction is in Pending status, the HRIS Analyst will move forward to review, approve, and apply the transaction request.   At this point, the ePAF transaction is considered complete.

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